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FoodSaver is a complete commercial kitchen food management database application and service aimed at restaurants, clubs, pubs, cafes and caterers. It is practical and affordable, with short payback periods and low service fees.
Two versions are available – FoodSaver Standard or FoodSaver Pro which has the added feature of integrating MenuAnalyst into the package so that you get up-to-date menu costings as ingredient prices changes.
FoodSaver's development is backed with years of hands-on experience in the hospitality industry, where a need was identified for a system that would cut input costs and save time on administration.
FoodSaver automates cost saving tasks such as finding and comparing ingredient prices from multiple suppliers. At the same time, FoodSaver improves management of inventory, suppliers, accounts payable and reporting.
FoodSaver provides your kitchen with many of the benefits of its own procurement specialist but without the cost.
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Food Savers key feature include:
- Complete product management and procurement system.
- Finding the best price on items from available suppliers.
- Automating the purchasing process.
- Supplier tender management.
- Supplier 'Specials' management.
- Held stock and standing order management.
- Menu and function costing modules are available.
- Reminder/alert function for upcoming events, holidays, budget warnings.
Users will benefit from the suite of tools that make purchasing cheaper, easier and give a clearer idea of the business bottom line.
FoodSaver integrates its powerful database with tools for supplier management, price comparison, automated purchasing, inventory control and menu costing with plenty of reports to better manage your bottom line.
In short, if you use Food Saver in your kitchen, you can be confident of getting the best available price on every ingredient, every time you order. The automated functions and reports also reduce errors and save time so you can concentrate on what you do best give your customers the best experience so they keep coming back.
Purchasing - Best price on every ingredient, every time
Food Saver uses its powerful database to do all the price comparisons for you and then automatically prepares and send purchase orders.
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When you use Food Saver, you should see and immediate reduction in your ingredient costs by between 2% and 4% on competitively purchased ingredients. So this means if you food costs are around $20,000 per month, then you will see between $4,800 and $9,600 in savings per year.
Even without accounting for the value of time saving and better management of your inputs, the savings on ingredients costs alone should be higher than the investment in the FoodSaver and its service costs.
There are two mechanisms that lead to this saving:
Firstly, the automated price comparison and purchasing tools in FoodSaver will do the 'shopping around' for you and find every single ingredient at the best available price from your suppliers.
Secondly, when you use FoodSaver, suppliers will know that they need to compete for your business and that they need to offer you their best price so they can to get your business.
Time Saving
Food Saver was developed to save time, as well as money, for chefs and kitchen managers by automating many day-to-day administrative functions.
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Of course, it is possible to spend hours cross-checking every supplier's prices to get the best prices or entering ingredients costs into spreadsheets to work out all your profit margins but at what expense do you incurred with these tasks? Maybe it's less time to refresh your menu and staff training or maybe less time with the family.
Time is money and compared with manually processing of inventory and purchasing, FoodSaver is incredibly quick, efficient and saves plenty of time. Inventory lists, purchase orders and reports are automatically generated with reminders and prompts to reduce risk of anything being missed out.
All you need to do is click and enter a few numbers to bring stock levels back to your chosen levels. FoodSaver users are able to save hours each week and, at the same time, have a more in-depth understanding of their operations.
While you or your manager may initially be motivated by the savings on food costs, FoodSaver's time saving features will soon prove more popular. With so many tasks automated, you will be free to focus the core activity or just have more of a life.
Inventory Management
FoodSaver uses it database to give you up to date inventory lists. When used with ‘MenuAnalyst’ it provides prompts to remind you which ingredients are on current menus.
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The user can print Inventory sheets that can be filtered via Department/Category/Supplier. Products that are on special, have current standing orders or are currently used in meals on the menu are indicated.
Keeping track of held stock and setting up/managing standing orders is also easy with FoodSaver.
Supplier Management
FoodSaver enables you to record and update everything you need to best manage your different suppliers, while we work with your suppliers to ensure the database is up-to-date and thus maximise the benefits from the automatic functions for seeking quotes, dealing with specials and using held stock functions.
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FoodSaver empowers its users to manage supplier related tasks. Supplier contact details and procurement settings are simplified in FoodSaver.
FoodSaver has taken the hassle out of the tendering process. With a few clicks of a mouse, users can send a tender request to any or all suppliers. The supplier is alerted and directed to the Saver Systems website where the task of completing the tender is made easy and efficient.
Once complete, the supplier submits the tender to the FoodSaver user. A notification will display in the FoodSaver application, alerting the user and enabling them to then easily import the tenders which will update product prices.
Better Reporting
Let’s face it, you are expected to be a Jack-of-all-trades… running a good kitchen and providing great customer service while being an administrative guru at the same time. This is simply not possible so it is often a choice between providing a good customer experience or focusing on the administration.
FoodSaver can improve your administration and reporting while saving time and you can focus on the kitchen and customer service.
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It can sometimes be difficult to keep track of day-to-day orders, deliveries, invoices, upcoming events, menu changes, price increases and, at the same time, develop a good understanding of the business bottom line.
FoodSaver takes care of many administrative tasks for you. There are dozens of automated functions and reports to make life easier, some of which include:
- Request Deals for Products and Bulk Deals for Held Stock/Standing Orders with the press of a button.
- FoodSaver’s Price Verification System can verify and update product prices for some suppliers. This will help ensure that the purchase order price is the same as the invoice price.
- Automatically include loyalty values as a factor in the price comparison, if required.
- Compare the price / 100 GR or price / portion for any product.
- Keep track of ‘borrowed stock’.
- Quickly send pickup requests for delivered products that may have an issue such as wrong product, damaged product or incorrect quantity delivered.
- FoodSaver includes a document management system (DMS). Documents of any kind can be scanned and electronically filed for safe keeping and viewing later.
Reminders
Food Saver is set up to prompt you about upcoming events, holidays, specials and more so even if your day is full of interruptions, or staff changes occur, you can be sure to miss nothing.
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Custom Reminders – A custom Reminder can be added for an Event and set to Remind the User at various points in time before the Event. Scanned documents and attachments can also be added to Custom Reminders.
Budget Reminders – A Budget Alert can be set that will display if the User attempts to spend more than the set amount per Day/Week/Month. The Alert is extremely useful for maintaining required spending policies and displays when most needed (when User is adding products to the Shopping Cart).
Holiday Reminders – All Australian Public Holidays and School holiday periods are shown in Food Saver. The User can add Notes to any Holiday and set Food Saver to remind them about it a specific period before the Holiday.
Easy to Use
Food Saver has a unique and user friendly ‘Home Base’ page which will at a glance show you any current reminders and notification, completed tasks and short-cuts to the most common functions.
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Feedback from chefs and kitchen managers who are running a busy operation informs us that it is difficult to keep track of what’s coming up and where they are up to with the day-to-day management task while constantly being interupted.
“Was that order placed? Are there any good specials? And what’s on in the next week?” are all examples of what you can lose track of in a busy day. The ‘Home Base’ page gives you all of this at a glance.
FoodSaver’s user friendly ‘Home Base’ page also sorts functions into easy to follow steps with shortcuts for those who don’t like the complexities business software packages. So even computer novices or fill-in staff will be able to maximise benefits from the tools.
Menu and Recipe Costing
FoodSaver Pro comes as a package with a fully integrated menu and recipe costing tool –MenuAnalyst.
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MenuAnalyst can also be purchased separately as a stand-alone product. However the major advantage of being bundled with Food Saver is that it always has the up-to-date ingredient prices extracted from the FoodSaver database. This means no time is need for entering new ingredient prices to update the menu costing as food prices change.
Simply enter your recipes into MenuAnalyst and its combined power with FoodSaver in the FoodSaver Pro package will always keep you up-to-date for all your menu costings.